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VENDOR - EXIBITOR APPLICATION PACKAGE

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Please read the following documentation in full. Print out the form below and sign prior to your arrival. By signing the form below, you are verifying that you have read and understand all of the information stated on this page. Keep this information sheet for later reference.

Hours Of Operation

Hours of operation 8:00am to 4:00pm, Saturday, September 25th, 2010, rain or shine. Exhibitor/vendor sites may be set up on Friday, September 24th between 12:00 noon and 4:00pm. Grounds will be open again at 6:00am on September 25th.  Exhibitors and vendors will not be allowed on the field before checking in at the Vendor Registration Booth.

  • No vehicles are allowed in the exhibit/vendor area between 8:30 am & 4:00 pm, on the day of the event.
  • No vendor setups after 8:45 am on the day of the event.
  • No Pets Please.
  • No outside sales allowed.
  • No flea market or yard sale items in the crafts area.
  • Exhibitor/vendor spaces must be cleaned and vacated no later than 4:00pm the day after the event.
  • Alcohol and/or drugs are prohibited on the field.
  • Use of the Wings and Wheels logo is prohibited without written authorization from the Board.
  • Vendors/Exhibitors must remain on site until close of operations, Saturday, September 25th
  • This is a rain or shine event.
  • All spaces are outdoors.
  • All sales require a Vendor Application/Registration on file.

Camping & Lodging

"Under wing" camping in the designated area is free of charge during the fly-in for those flying in. Other on-site camping is prohibited.
Grey's Point Campground, a full service campground, is within 1/4 mile from the airport. Grey's suggest you make reservations early. Call 804-758-2485.
The Pilot House Inn & Restaurant is located next to the airfield. Call 804-758-2262.
There are many motels in our area. Call the yellow page directory for complete listings.

Security

The Friends of Hummel Field and Wings and Wheels Volunteers provide no security or service beyond those normally available at the airport.

Confirmation & Penalty

Exhibit/Vendor space is on a first come-first serve basis and is guaranteed only with completed registration.
Registration deadline is: September 8th, 2010.
Applications received after Sept. 8th are subject to a 50% late application fee.

Golf Carts & ATV

Golf carts and/or atv type vehicles are prohibited on Hummel field without prior notice to the Wings and Wheels Safety Officer. Golf carts and/or atv type vehicles are prohibited on the grounds between 8:30 am and 4:00 pm on Saturday. Friends of Hummel Field and the Wings and Wheels Volunteers assume no liability for loss, damage or injury caused by use of such vehicular equipment while on the airport grounds.

Parking

Limited parking is provided for exhibitors and vendors.
Access to Exhibit/Vendor sites is allowed only during site setup.
No vehicles will be allowed in to exhibit or vendor area 8:30am to 4:00pm. Saturday.
Vendors must have a parking pass to park in the vendor area.

Check In

Vendors and exhibitors must check in at Vendor Registration before going onto the field.
Exhibitors and vendors will be given parking passes and site directions at check in.
You will not be allowed to occupy your site without checking in.
All vendors and exhibitors will remove all trash and leave their sites clean.

Electricity

Electricity is not available on the field.
You may use a "Quiet" Generator if it can be placed in our remote service area and properly sized extension cables are used.
Cables must be out of the public walkways and traffic areas.

Raffles, Giveaway &Marketing

No out of town Vacation Marketing allowed.
All Giveaways and Raffles must be noted on your application and approved by the Wings and Wheels Volunteer Committee.
Raffles must be in accordance with Virginia gaming laws.
State all details of your give-away on your application.

Food Vendors

Health permits must be obtained in advance of the event.
Food Vendors cooking and/or selling food must call the Middlesex County Health Department at least two weeks prior to the event for a Food Preparation Permit Application. Call 804-758-2381.
Permits must be conspicuously posted at your site.
The Health Department will inspect all food sites on the morning of the event.

Liability Insurance

Vendors/Exhibitors must supply proof of liability insurance.

Cancellations

Registration refunds will be given before September 2, 2010, less $20.00 handling fee.
No refunds will be given after September 3rd.

 

Be sure all parts of the Application/Registration Form are complete. Return this Form with payment to:

Friends of Hummel
P.O. Box 202
Topping, Virginia 23169

Thank You for your Participation!
For more information:
Call Ann Smith: (804) 694-5995
Email: info@wingsandwheels.us
Website: www.wingsandwheels.us

 

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Acceptance

I/We have read the entire contents of the vendor/exhibitor package and agree to abide by the terms and conditions. Furthermore, I/We guarantee to indemnify and save harmless The Wings and Wheels Volunteers, The Friends of Hummel Airfield, its volunteers, sponsors and their agents connected with Wings And Wheels 2010 and Middlesex County as their interest may appear from any liability, loss, damage, injury, or death while engaged in or traveling to or from this event as a result of my/our participation in Wings and Wheels 2010 held at Hummel Airfield in Topping Virginia.


Signature:  ______________________________________  Date _____________


Print Name _________________________________


Name (Company/Org.) _____________________________________________________


Contact  _____________________ Phone (Office) _____________(Cell)_____________


Address _________________________________________ Suite ____________


City: _______________ State ____  Zip ________


Email __________________Fax ________________


Your Service or Product: ___________________________________


Is your Organization (A) Commercial ____ (B) Non-Profit ____

Please describe what you will be selling or displaying in your space, the services you will be offering, the number of workers, whether you will be using a generator, etc.  If you will be using a tent or trailer, please provide dimensions.

FEES - PAYMENT MUST BE RECEIVED WITH YOUR APPLICATION.

Local Charitable Non-Profit Organizations

Non-Profit local organizations may reserve 10 x 10 vendor lots for $5.00 each.
Please select the quantity of 10 x 10 lots you would like
Quantity:_______________@ $5.00 each

Craft Vendors

10 x 10...............................................................................  $20.00 $___________
10 x 20 ...............................................................................  $30.00 $___________
20 x 20 ...............................................................................  $50.00 $___________

Commercial & Food Vendors

10 x 10 ............................................................................... $125.00 $___________
20 x 20 ............................................................................... $200.00 $___________
Additional space in 10' x 10' increments add $50.00:
[Additional space _____   $50.00 $___________]
Motor Home or Trailer sales ......................................................$100.00 $___________
Trailers 28 ft and longer-call for information

Number of Parking Passes needed: ___________ (You must have a parking pass to park in the vendor area.)
Enclosed is a check for $ __________________ (Make check payable to: Friends of  Hummel  Air Field)